Why do I have to have my truck drivers sign a direct deposit form instead of just giving me a voided check?
Getting the driver to sign another form seems like an unnecessary headache but it is really important. Let’s talk about why we (and more importantly you) need that form signed.
The form needs to be signed in case something goes wrong.
If you need to make a correction, the language in the form usually allows you to reverse the deposit and correct it. It often uses text like the paragraph below.
“This authority will remain in effect until I have cancelled it in writing in such manner as to afford COMPANY/EMPLOYER and its Financial Institution a reasonable opportunity to act on it. I also authorize the COMPANY/EMPLOYER to reverse any errors that may occur.”
That phrasing should allow you to fix things if you pay 25,000 miles instead of 2,500 miles on a paycheck. Without that form, you can find a bunch of trouble with the bank for unauthorized collections and eventually the bank will not let you send money electronically if you are a habitual offender. The banks get audited for these things too by NACHA, the people that run all the direct deposits.
The signed form should also make the employee attest that they have signatory authority on the account. If you deposit into someone else’s account you are not allowed to reverse it. We highly discourage you this activity for this reason.
How do I get the signature easily?
Our suggestion is that you have the form built into your onboarding process. It can be quite simple with electronic onboarding software but even the paper form is easy to complete.
Do you need a copy of our form?
Even if you are not a client, we can happily send it along to you. Just reach out to us below.
Written by Melisa Bush
With over 15 years of experience working with and for trucking companies, Melisa has no problem understanding the complications that come with trucking payroll and with navigating special circumstances. Before coming to Superior Trucking Payroll Service, in 2011, Melisa worked for a trucking company with 50 trucks. She was the one who processed the driver’s miles and expenses.
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