Can I Use QuickBooks to do my Trucking Company's Payroll?
Yes, but access to services through QuickBooks Desktop 2019 software will be discontinued after May 31st, 2022, so you will need to transition your desktop data to QuickBooks Online. For more information about the transition, and details about QuickBooks online, you can check out this article where we go over the changes more in-depth.
Can I customize the way my drivers are paid?
You have to be well versed in both QuickBooks and payroll in order to customize the way you pay your drivers. If not, you might accidentally input a pay code that is not subject to specific taxes, like FICA or SUTA, which would result if those taxes not being withheld.
If you use QuickBooks Online to do your payroll, there is no one double-checking your work to make sure that you don’t make mistakes. Our payroll service on the other hand act as guardrails for your company by making sure that your payroll is run correctly every time.
If any error is made, is it easy to fix in QuickBooks?
As stated previously, if you are knowledgeable in both payroll and QuickBooks processes, correcting errors should be easy. Problems arise when small business owners, who don’t know these things, make mistakes.
If the error is made and discovered quickly, it can usually get corrected.
However, if an error is made and it takes you three months to discover it, you will need to calculate how much taxes were not paid and file a Form 941-X in order to fix the mistake.
QuickBooks does have resources to use in order to correct errors, but their customer service representatives may not be as helpful as one would hope.
Can I get W-2's or 1099's in QuickBooks?
Yes, but you have to buy, print, and file the forms yourself. If you have 1099 drivers you will have to go through each account and vendor and indicate that it should be paid via 1099.
It’s also important to consider that QuickBooks will print your W-2’s based on the data you input. So if there is an error in your payroll, your W-2’s (or 1099’s) will be incorrect as well.
If you choose to have Superior Trucking Payroll Service process your payroll, we take care of all the tax forms for you. There is no extra fee, and we also file and pay your payroll taxes.
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