Did You Know Truck Driver Pay Stubs Can Include Load Details?
Do your drivers still ask what they’re getting paid for — even after seeing their pay stub?
Are you stuck sending a second document each week just to explain their loads?
You’re not the only one. Many trucking companies feel like they have no choice but to send both a pay stub and a settlement sheet. But there’s a better way.
At Superior Trucking Payroll Service, we work with carriers across the U.S. to solve this exact problem every week. Our team specializes in trucking payroll — it’s all we do — and we’ve built systems to give your drivers everything they need in one simple document.
In this article, you’ll learn:
What Is a Truck Driver Pay Stub?
A pay stub shows what a driver earned for the week — including:
It’s a required document in many states and helpful for recordkeeping, especially during tax season. But here’s the problem: it only shows what the driver earned, not how they earned it.
That’s where the second document comes in.
What Is a Settlement Sheet — and Why Do Drivers Expect One?
A settlement sheet explains the work a driver did during the pay period. It usually includes:
Drivers — especially those paid by the mile or percentage — need this to understand their pay. Without it, they’re left guessing how their check was calculated. This leads to more questions, phone calls, and frustration.
Why Sending Two Documents Creates More Problems Than It Solves
Many companies send both a pay stub and a settlement sheet. That seems like it should work — but it often causes more problems, like:
Most of these problems can be solved with one change: combining the two documents into one.
Our Solution: One Clean Document with Everything Drivers Need
At Superior Trucking Payroll Service, we don’t send two documents. We give you one clear, professional pay stub that includes both the payroll and the load-level settlement info — all in one place.
Here’s how it works:
This way, your drivers don’t have to look at two documents or ask what each number means. It’s all right there, in one place.
What We Need From You to Make It Work
To include the load details on each driver’s pay stub, we just need the load data for the week. The good news? We accept most exports from TMS (Transportation Management System) software, so if you’re already using a system to manage dispatch and loads, sending the data is simple.
No TMS? No problem. You can also send us the information in a basic spreadsheet.
Here’s what we need from you each week:
Once we have this, our team will format and display the information clearly on each driver’s pay stub — no extra work on your end.
The Benefits of Combining Pay and Load Info
Why Big-Box Payroll Providers Can’t Do This
Most national payroll companies are built for regular office jobs — not trucking. Their systems are made for employees who clock in and out, work one job at one location, and get paid hourly or salaried. That’s not how trucking works.
Trying to use those systems for drivers is like forcing a round peg into a square hole. It doesn’t fit — and it causes more problems than it solves.
Big-box providers don’t show load details. They can’t explain mileage or percentage pay. And they don’t know what to do with per diem, escrow, or multiple loads per week. So your drivers get generic, confusing pay stubs — and you get stuck doing extra work to create a separate settlement sheet just to explain it all.
At Superior Trucking Payroll Service, we do things differently. We’re built just for trucking — and we’ve designed our pay stubs to match the way you run your business.
We Built This for the Way Trucking Companies Really Work
We’re not just a payroll provider — we’re a trucking payroll partner.
That means:
Our goal is to help you keep your drivers happy, your staff focused, and your payroll running smoothly.
Stop Sending Two Documents — Start Simplifying Payroll
You now know that you don’t have to send both a pay stub and a separate settlement sheet. With the right system, your drivers can get all the pay and load details they need — in one clean, easy-to-read document.
For years, trucking companies have dealt with extra work, confused drivers, and payroll headaches. That’s usually because big-box payroll providers aren’t built for how trucking really works.
It doesn’t have to be that way anymore. You can simplify your payroll process, cut down on questions, and help your drivers trust what they’re getting paid for — every single week.
At Superior Trucking Payroll Service, we built our process specifically for trucking companies. We understand how you pay drivers, and we know how to show it clearly on a single pay stub. Let’s make payroll faster, easier, and less stressful — for you and your drivers.
Want to see why more carriers are switching to a payroll partner that actually understands trucking?
Written by Harley Houlden
Harley joined Superior Trucking Payroll Service in early 2019. Her main roles are Inbound sales, Implementation, and marketing. She loves the work atmosphere. “It feels like everyone here is a family. Even when we add someone new to the team, they just meld right in.”
Before joining STPS she worked at a local chain grocery store starting in 2013 as a cashier and by the time she left in 2019 was an assistant store director.