Use Your TMS Data for Payroll – a Custom Fit for Trucking Companies
Many trucking companies still enter payroll details by hand. Someone from your office might be pulling numbers from your TMS — like miles driven, load pay, or hours worked — and typing them again into a payroll system or spreadsheet.
This takes a lot of time and opens the door to mistakes.
And if a mistake is found after paychecks go out, it’s a hassle to fix — for you and your drivers.
Which TMS Export Files Work with Our Trucking Payroll Service
We work with most TMS systems that allow you to export data in either CSV files or Excel spreadsheets.
Right now, we’re already set up to process exports from:
If you’re using one of these platforms, we can likely get you set up fast.
But even if your TMS isn’t on the list, don’t worry. Our payroll system is customizable, and we’ve worked with many different formats over the years. As long as your system can export data into a CSV file or a spreadsheet, but not a PDF, we can probably use it.
Want to be sure? Send us a sample export file, and we’ll review it — no charge, no commitment.
Step-by-Step: How to Use TMS Export Files for Trucking Payroll
Want to be sure? Send us a sample export file, and we’ll review it — no charge, no commitment.
Export Your Data
From your TMS system, export the data that tracks pay — such as miles driven, loads delivered, hours worked, stop pay, etc. Most systems allow you to export this into a CSV or Excel file.
Send Us the File
Email or upload the file securely. We’ll give you easy instructions to follow. If needed, we can even help you figure out how to export it the right way.
We Import and Process Your Payroll
Our team will import your data into our system. Since our payroll software is designed for trucking, we can handle many pay types:
We also calculate taxes, handle withholdings, manage garnishments, and make sure everything is accurate.
Paychecks Go Out
We process direct deposit, create detailed pay stubs, and handle the reporting. Your drivers and employees get paid on time, and your back office gets a break.
How Using TMS Export Data Saves Time and Prevents Payroll Errors
Using your TMS data doesn’t just make payroll easier — it also helps your office run better.
When your staff doesn’t have to re-enter driver information, they have more time to focus on other tasks. Whether it’s managing dispatch, handling customer service, or working on compliance, fewer hours spent on payroll means a more productive team.
You also cut down on human errors, because the numbers come straight from your TMS — no double entry, no typos, and no missed data.
This leads to:
Why Our Payroll Service Is Built for the Trucking Industry
Trucking payroll is different from other industries. Most payroll providers don’t understand how things like mileage pay, split trips, or accessorial pay work.
That’s where we come in.
At Superior Trucking Payroll Service, this is all we do. We specialize in payroll for trucking companies, including fleets, owner-operators with drivers, and companies with hourly or salary staff.
We’ve built our system to handle:
So when we say we’re a custom fit for trucking companies, we mean it.
How TMS Compatibility Improves Payroll Speed and Accuracy in Trucking
Every trucking company runs a little differently. You might use a different TMS, have a unique pay structure, or operate in multiple states — and that’s why TMS compatibility is so important.
When your TMS exports can be used directly for payroll, you skip the time-consuming step of re-entering data by hand. That means payroll gets done faster, and there’s less risk of mistakes from typing errors or missed entries.
Our system is built to work with the tools you already use — as long as your TMS can export a spreadsheet, we can usually handle the rest.
The result? A smoother, faster payroll process that helps your staff stay focused, reduces stress, and keeps your drivers paid correctly and on time.
What Makes Superior Trucking Payroll Service Different from Other Providers
We’re not just another payroll provider. We’re a team that specializes in trucking and understands what you deal with every day.
We’ll even walk you through how to send your TMS export and set things up so you’re confident from day one.
Final Thoughts: Use Your TMS Data to Simplify Trucking Payroll
You don’t have to keep doing payroll the hard way.
If your TMS system can export a spreadsheet, you can simplify your payroll process, cut down on errors, and take pressure off your back office.
We know how frustrating manual payroll can be — especially when you’re entering the same information twice, hoping nothing gets missed. It’s time-consuming, stressful, and leaves too much room for mistakes.
Your next step? Send us a sample export file. We’ll review it for free — no commitment — and let you know how we can make payroll easier for your team.
Want to know if outsourcing payroll is worth it for your business? Read our article, “Why a Payroll Service Is the Smarter Choice for Trucking Companies,” to see how it can save you time, reduce risk, and help you focus on growing your fleet.
At Superior Trucking Payroll Service, we’ve spent over 17 years helping companies like yours run smoother payroll every week. This is all we do — and we’re ready to help you get started.
Written by Harley Houlden
Harley joined Superior Trucking Payroll Service in early 2019. Her main roles are Inbound sales, Implementation, and marketing. She loves the work atmosphere. “It feels like everyone here is a family. Even when we add someone new to the team, they just meld right in.”
Before joining STPS she worked at a local chain grocery store starting in 2013 as a cashier and by the time she left in 2019 was an assistant store director.